Archiving for productivity, management and regulatory compliance purposes. Get the most out of your corporate archive with GFI Archiver.
Support for the latest versions of Microsoft platforms such as Exchange 2016, Windows 11 and Office 365.
Store and share securely
Minimize legal risks
Identify legal risks and manage productivity
Old file/email versions available for quick recovery
Take advantage of the benefits and discounts reserved for you
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GFI Archiver archives emails, files and calendar entries. Its File Archiving Assistant (FAA) allows you to share files between users and store them centrally and securely without having to rely on online storage providers.
Minimize legal risks. Archive emails and files in their original state, in a centrally tamper-proof archive, to help you meet compliance regulations, eDiscovery and internal investigations.
Improve your ability to meet compliance regulations and be prepared for e-discovery requests by storing all business communications in a secure, tamper-proof archive. Businesses around the world are required under various laws and regulations to retain electronic records and correspondence for a fixed period of time, and then destroy them after that period has expired. Records must be absolutely complete and archived in their original format. Failure to comply with legal regulations and compliance can result in costly fines and even criminal sentences.
GFI Archiver improves your ability to meet compliance regulations by storing all correspondence in a secure, tamper-proof archive for a fixed period of time.
Businesses can set up archive rules and retention policies to classify emails and ensure they are stored for the required period of time. The solution also includes a data tracking feature that monitors database and user activity, allowing companies to prove that archived emails have not been altered.
In the event of e-discovery or data requests, companies can then take advantage of advanced search functions to quickly and easily find and restore the data they need.
Your archive is an incredible source of business information. Identify legal risks and manage productivity with reports from critical business information stored in your email archive.
Mail Insights is the email archive reporting tool you’ve been looking for. Mail Insights reports, an essential component of GFI Archiver, the award-winning email management solution for businesses, can help you identify potential security breaches, legal risks and productivity issues by extracting vital data from your email archive. email. Reports can be released on demand or scheduled and sent to your inbox on a regular basis.
GFI Archiver enables businesses to effectively archive and manage all critical business communications and important files. It also offers management staff valuable insights into the company’s business through a series of reports based on the wealth of company information contained in the archive.
With GFI Archiver, businesses can securely archive emails, files and folders, calendar entries, faxes, SMS (text messages) and voice messages in one central repository. All business communications are stored in their original format and can be searched and retrieved at any time quickly and easily.
GFI Archiver enables businesses to manage their business communications efficiently, helping them save storage costs, improve productivity and achieve regulatory compliance at the same time. Businesses also get the most value from their archive of critical business data when they use Mail Insights, GFI Archiver’s reporting and management tool.
Fax and SMS messages are stored in the archive when you use a fax to email service such as GFI FaxMaker. Voice messages are stored in the archive when you set up to receive answering machine messages via email.
Automatically archive email to a central repository to improve server efficiency and performance and reduce reliance on unreliable PST files.
GFI Archiver uses single-instance storage (SIS) to archive a single copy of emails with multiple recipients and their attachments, rather than multiple copies of the same email. Plus, you also save more memory as the product compresses (and decompresses) email attachments in real time, resulting in better use of your memory resources.
With GFI Archiver you can manage your archives automatically, as it allows you to define the size of each archive and how often to switch to a new archive. GFI Archiver scales to suit your business needs: if you are a small to medium business with a relatively low email volume, then you can use SQL Express (which has the advantage of saving on the cost of the SQL Server license) and NTFS. Larger, high-volume organizations may choose to archive their email to SQL instead.
File Archive Assistant (FAA) allows employees and teams globally to work on shared documents, without having to rely on online storage provided by third parties. All your important business data in one secure, compliant and searchable repository. The FAA component archives every file change saved by your users and creates a file history accessible via the GFI Archiver interface. Users will be able to restore their files to the original version or resolve conflicts if a file is modified by two or more users at the same time.
Losing or deleting an important email, file or attachment can be a nightmare, especially when you’re away from the office.
With GFI Archiver, executives and employees have peace of mind knowing they can access their email history and critical business documents from virtually anywhere. Users can view archive emails directly from Outlook via any IMAP-enabled mobile device, such as iPhone, iPad and Android.
The GFI Archiver web interface also gives users access to their archived files and history. GFI Archiver also ensures business continuity in the event of server downtime or connection loss. When email goes down, users can always access their email history.
Find and recover old email messages, attachments and files quickly and easily using advanced search and recovery features. GFI Archiver automatically indexes every message, attachment and file before saving it. Users can once again easily find and restore lost or deleted emails and faxes.
They can also create complex search rules based on date, sender, recipient and keywords. Once a search has been configured, the user can save its criteria for later reference, similar to what happens with Outlook search folders.
GFI Archiver also provides a quick search option that contains exclusion parameters such as “and”, “or” and others, allowing users to perform more targeted searches. Once you have found the item you were looking for, just one click is enough to restore it to your inbox or, in the case of files, to download them to a location of your choice.
GFI Archiver restores any archived email (even deleted ones), sending it back to you as an attachment.
Identify business issues, minimize legal risks, and manage productivity by generating reports on valuable business data found in your archive. GFI Archiver’s Mail Insights feature features an easy-to-use, web-based interface that allows businesses to securely generate PDF reports that help them identify risks and manage email productivity using information of immediate practical value found in their email history.
Reports can be scheduled and delivered via email or released on demand. GFI Archiver can extract business information from archived emails and documents.
GFI Archiver offers flexible archiving options to adapt to your business needs: choose to archive everything or just the items you need via rules, or archive specified emails or folders.
Businesses can choose to use the journaling feature to archive all communications generated via email. They can also choose to use rules-based archiving to selectively archive emails based on certain criteria. The benefits of archiving are also available to businesses that use Exchange and other servers.
Administrators can define archiving rules based on sender, recipient, keywords, or a combination of these three criteria. This feature offers flexibility to the administrator who wants automatic archiving, but also control of which emails to archive. Administrators also have the ability, where necessary, to delete archived emails.
GFI Archiver also provides a manual archiving option that allows individual users to decide which emails they wish to archive. Users can manually archive a single email or an entire folder of emails from within Outlook, thanks to a convenient Outlook connector.
An organization does not necessarily have to use Exchange to benefit from GFI Archiver: the product can be used with other email servers and is able to poll any mail server that supports the IMAP protocol and Active Directory. In fact, any business large or small that uses Outlook can manually archive emails, regardless of where they are hosted.
Regardless of whether you use Office 365, Google Apps for Business or Microsoft Exchange Server versions 2003 through 2013, GFI Archiver works seamlessly with each, providing businesses with significant additional archiving benefits, including improved file search. emails, greater regulatory compliance and valuable business reporting.
Some of the particular benefits of using GFI MailArchiver as your archiving platform include: out-of-office access to archived emails from any mobile device; email archive prepared for regulatory compliance, tamper-proof and equipped with control itineraries; greater control over company information by storing data locally; fast and efficient email search among millions of emails; file archiving and company information reports.
GFI Archiver is also compatible with other email servers such as Kerio Connect or with servers that support “journaling” features. Otherwise, if this isn’t possible and your organization uses Outlook, businesses can still use the File Archive Assistant to archive directly from Outlook.
GFI Archiver allows you to archive calendar items that contain important meeting information. Historical calendar items are visible in a calendar view of the GFI Archiver user interface. Calendar items are also available from the GFI Archiver IMAP server, making them accessible from your mobile device.
Search capabilities have also been extended to calendar items and meeting requests, with a simple search box dedicated exclusively to finding these items. Users can easily search for calendar items, meeting requests, and even attachments within the calendar item.
Easily identify, search and restore faxes from the archive when they have been sent with GFI FaxMaker. For businesses purchasing GFI FaxMaker and GFI Archiver, managing, searching and restoring various types of email-enabled messages is particularly simple.
GFI Archiver automatically tags email-enabled faxes sent with GFI FaxMaker and allows you to easily distinguish them within the archive. Users are then able to create their own custom fax-specific searches.
Customers who purchase GFI Archiver and GFI FaxMaker together can extend the benefits of email archiving to faxes and SMS messages, capitalizing on new ways to increase workforce efficiency. By simultaneously storing and managing email, fax and SMS messages in a central location, you can eliminate time wasted searching for old messages and be confident that your electronic communications history is complete, secure and easily accessible.
GFI Archiver features an optimized installation procedure that automatically configures Exchange journaling and folder synchronization. The solution also includes a post-installation wizard that allows administrators to correctly configure archive settings.
Organizations that use or intend to use virtualisation of their networks can install and use a range of GFI products with complete confidence. GFI Archiver is compatible and runs on the most popular virtualization technologies in use, in particular VMware, Microsoft Virtual Server and Microsoft Hyper-V.
The new licenses start from a minimum of 25 mailboxes to a maximum of 2999 mailboxes. It is possible to request an ad hoc quotation in case of greater needs. Software Maintenance is valid starting from the order management date and its duration must be signed for at least 1 year but it is also possible to choose 2 or 3 years.
It is possible to upgrade the mailbox at any time, for a minimum of 10 up to 2999. The upgrade is always aligned with the expiry date of the license already in use and in the case of multi-year subscriptions, it will also be necessary to adapt to it additional users.
When Software Maintenance expires, the product stops working, you lose your right to receive support, and you can no longer download updates.
If the renewal of the license is managed within the expiration or within the grace period of 40 days, then the new expiration date will not change but will simply be carried forward by 1 year or as many as were requested during the purchase.
If the license renewal is managed beyond the 40-day grace period, it is then necessary to purchase the Version Upgrade, also available for 1, 2 or 3 years. The new subscription will be valid from the date of the order.
BEWARE: If the license has already expired, please contact our Sales department to have the price rechecked.
Below, divided by sector, are some of the famous companies that use the solution
